Sectors
We work with organisations that hold a large paper archive and a legal obligation to keep it for many years. In every sector we know what archive exists and which rule governs it.
By sector
Retention of medical records in clinics and hospitalsGreek Law 3418/2005 · 10 years for private practices
Medical records, histories, imaging, laboratory results.
Sensitive data, access to the history from many departments, risk of damage to or loss of physical records.
Digitisation with classification by document type, X-ray film on isolated workstations, delivery into the organisation's records system.
Retention of KYC/AML filesGreek Law 4557/2018 · extendable by up to 5 more years
Loan files, KYC/AML documents, contracts, applications.
Long-term storage at high cost, strict audit and traceability requirements, manual workflows.
Bulk digitisation, metadata (counterparty, dates, tax number, category), audit trail and role-based access.
Storage of policies and claims filesIn practice, kept for up to 20 years
Insurance policies, claims files.
Legal reviews and internal audits call for contracts and files with full traceability.
Archiving with a full audit trail, role-based permissions and documented destruction when the retention period ends.
Retention depends on the case and the limitation periodsLaw firms and notaries
Case files, contracts, matter files, land-registry transcription and mortgage books.
Searching through thousands of pages, wear on critical originals, access from the courtroom.
OCR for names, dates and terms, double-blind data entry, encrypted access from any device.
Public records are often kept permanentlyPresidential Decree 480/1985, Law 1946/1991
Archives of ministries, municipalities, social security funds and land registries: files, registers, decisions, title deeds.
Turnaround time for citizens' requests, and the specifications of public tenders.
Projects of national scope with contractual page targets, daily progress reports and documentation ready for audit.
Retention of accounting books and recordsGreek tax legislation · up to 10–20 years in special cases
Personnel files, contracts, invoices, accounting books.
The volume ties up space, retrieval for audits is slow, employee data needs GDPR compliance.
A central digital repository with full-text search, role-based access and destruction with a certificate.
Retention obligations
How many years you keep the main types of document, with the rule that sets it.
Public records are often kept in perpetuity (Presidential Decree 480/1985, Law 1946/1991). Exact periods depend on the type of document and refer to Greek law. We record them with you during the archive assessment.
What you gain
From the question to the answer
Head of records, claims, quality
“We lose time looking for folders and our storage rooms are full.”
You find every folder in seconds.By name, date, tax number or file number, from any device.
General, financial and administrative management
“What do the space and the staff cost us, and what risk are we carrying?”
One partner, a measurable result, an agreed deadline.Regular progress reports: pages per stage, against target and deadline.
DPO, compliance, procurement
“Who is accountable under GDPR and to the auditor?”
Four ISO standards, an audit trail for every movement, a certificate of destruction.A data processor agreement and documentation ready for audit.
Frequently asked questions
Exact periods depend on the type of document. We record them with you during the archive assessment.
Clinics and hospitals keep medical records for 20 years and private practices for 10 years, under Greek Law 3418/2005.
5 years, extendable by up to 5 more years, under Greek Law 4557/2018.
As a rule 5 years, under Greek tax legislation. In special cases the period reaches 10 to 20 years.
Public records are often kept in perpetuity (Presidential Decree 480/1985, Law 1946/1991).
In practice, insurance policies and claims files are kept for up to 20 years.
The document may be destroyed. We handle collection and final destruction by shredding or pulping, and issue a certificate of destruction for legal cover and audits. The material goes to recycling.
The first step
We survey your archive and recommend what is worth digitising, what should be stored and what may lawfully be destroyed. The first assessment is free of charge.
Request an archive assessment